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Job Title: Project Analyst
Location: Remote
Heitmeyer Consulting is currently hiring a Project Analyst to support regulatory work with a national banking client.
Key Personality Success Factors
Excellent client/customer-facing skills with managers, stakeholders, and executives. This includes proactive communication, developing trust in terms of dependability, demonstrating curiosity, and exuding energy, and a lively interest in the assignment. A professional and cordial approach to delivering what is asked for on time and with quality. Can be depended on w/o frequent reminders and follow-up by managers. Is resilient in the face of pressure and deadlines. Demonstrates courage and ability to innovate and problem-solve when tough obstacles are encountered. Knows how to reach out for help. Candidates who take an active interest in navigating thru the typical maze of human relationships, who work smart, are resilient, and demonstrate grit and determination will be very successful.
Responsibilities
The PA in this position will help lift a significant burden placed on the program/project leadership by:
- Serving in a “deputy” role to the project/program manager.
- Providing temporary coverage in the absence of the project/program delivery lead.
- Setting a very good example to other PAs and team members who support the delivery lead.
- Interacting well with executive-level stakeholders on an as-needed basis.
- Assisting delivery leads to manage program communications, artifacts, etc. This includes working directly with program financial analysis teams, performing financial tracking and analysis, understanding the financials around resource planning, managing and preparing financial artifacts, and rendering expertise and support as directed.
- Project Scheduling: Being able to manage Microsoft Project Schedules (.mpp) as required. Ensuring schedule management best practices are being utilized.
- Updating and maintaining a hierarchy of various Clarity PPM project/program records.
- Knowing how to seamlessly manage Risk, Action, Issues, and Decision (RAID) Log items if assigned
- Collaborating with the project team in managing project change requests (PCR) to ensure that they are completed appropriately, submitted to PCR review/approval process, and logged into the project changelog.
- Capturing meeting minutes, verifying content, and communicating to specified distributions.
- Supporting the monthly resource forecasting cycles and analyzing variances between resource planned vs. actual hours and activities (CAPEX/OPEX- capitalizable Expense/Operational Expense)
- Ensuring that artifacts are produced/captured, reviewed, approved, and posted in SharePoint repositories as required. Communicating SharePoint artifact links to team members.
Depth & Scope:
• Using Clarity for Data Quality, Resource Allocations, Status Updates & Reporting
• Communications Coordination
• Meeting Management (Ownership)
• Temporary Coverage for PM Absence
• Project Financial Analysis
• Forecast Analysis Support
• Project Administration Support
• Project Artifact Preparation & Tracking
• Project Scheduling and Management
• Project SCOPE Management Support
• RAID Log Management
• Reporting & Analytics
• Resource Demand/Capacity Planning
• Resource Variance Analysis
• SharePoint Administration
• Audit Support
• Change Request Management
• Clarity Administration (Limited)
• Clarity Time Tracking Reconciliation
• Clarity Timesheet Administration
• Confluence Site Administration
• Equipment Ordering
• Facilitating Systems Access Requests
• Go-to-Green Plans
• Invoice Processing
• MS Teams Site Administration
Frequently Used Software Tools:
• MS Teams
• Office 365: MS Outlook, Word, Excel, and PowerPoint
• MS Project, Visio, and SharePoint
• Clarity PPM (Project & Portfolio Management) Tool
• Magellan, Tableau, Jira, Confluence, etc.
Heitmeyer Consulting is an equal opportunity employer and we encourage all qualified candidates to apply. Qualified applicants will be considered without regard to minority status, gender, disability, veteran status or any other characteristic protected by law.